WHAT WE DO

We plan & manage a wide variety of programs for our customers:

  • National & Regional Conferences
  • Travel Incentive Programs
  • Customer Appreciation Programs
  • And Everything In Between!

These programs require meticulous planning and dedicated attention to the thousands of details within the major categories listed below. As your event management partner, our role is to develop a comprehensive GamePlan to manage those details. In doing so, we take the work off your desk. We are the funnel through which our customers’ objectives & requirements are channeled to the vast team of service providers working together under our supervision to successfully execute the plan.

Our Services Include: (please click on each item for more details)

Site Selection

  • Your one source for destination research including hotel recommendations, negotiations, and contracting with the selected hotel & venues.

Program Development & Management

  • Catered functions; hospitality & themed events.
  • Meeting room detail & audio-visual staging; coordination with your communications/production provider.
  • Teambuilding events; group & individual recreational activities.

Coordination with Hotel & Destination Suppliers

  • Supervise hotel, venue & supplier contractual arrangements.
  • Supervise payment schedule & information exchange.
  • Develop & distribute resumé of all event detail for hotel and destination suppliers.
  • Coordinate & manage all destination air & rail travel arrivals & departures, including “meet & greet” and transfers.
  • Transportation to/from destination events.

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Program Registration

  • Create and provide customized registration & database management.

Travel Coordination

  • Coordinate with travel supplier (ours or yours) to secure the best fares & most convenient routings.
  • From the event database, provide the travel supplier with traveler detail.
  • Review ticketing prior to distribution to your guests.

Promotional & Print Material

  • Design & produce: ticket wallets/luggage tags; program/agenda booklet; registration/welcome packages; name badges; signage & banners; invitations & menus: promotional pieces.

Gifts & Mementos

  • Source and provide appropriate, meaningful mementos and gifts for your guests.

On-Site Management

  • The GamePlan team will supervise all program elements on-site, from arrival to departure, allowing you to focus on your business, and to hosting your guests.

Budget Management/Billing Reconciliation

  • One detailed reconciliation of all elements managed by GamePlan.

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